Invitation To Bid-Sheriff Pursuit Rated Patrol Vehicle

INVITATION TO BID

BID ITEM – SHERIFF PURSUIT RATED PATROL VEHICLE

 

THE INVITATION PACKAGE

The invitation package for each item to be bid includes: this invitation to bid, the written bid specifications, and a Bid Submittal Form to be used in submitting a bid for that particular item. Bidders should verify that they have received all pages of the invitation package. If there are any omissions, the bidder should contact Karen Sowell or Rachel Faust at the Covington County Commission to request missing pages. It is the responsibility of the bidder to make this request in sufficient time to prepare and submit the bid in time for the bid opening. Bidders should carefully read and comply with all parts of the invitation package, including all attachments and/or any addendum.

PREPARING AND SUBMITTING BIDS

Sealed bids will be received at the office of the Covington County Commission until Monday, January 25, 2021 at 3:00 PM (CST).

Covington County Commission

Attention: Karen Lawson Sowell

260 Hillcrest Drive

Andalusia, Alabama 36420

All bids must be typed or hand written in ink on the attached Bid Submittal Form. The completed Bid Submittal Form shall be placed in front of and separated from all other documents included in the bid packet, such that it will be the first document viewed upon opening the bid packet.

Bids submitted in pencil and bids not submitted on the Bid Submittal Form will not be considered. All bids shall include a current catalog or model specification document for the vehicle being offered for consideration. Bids submitted without such documentation will not be considered. Only information contained on the attached Bid Submittal Form and in the model specification document will be considered in evaluating bids.

Each separate requirement in the bid specification that does not mee bid specifications should be noted on the bid response form. Failure to complete this portion of the bid form may result in the subject bid not being considered.

Facsimiles and e-mails will not be accepted. Bids submitted by “Express/Overnight” services must be in a separate inner envelope or package sealed and identified as stated above. All bids must be received in the County Administrator office prior to the bid opening. Bids received after the deadline will no be considered.

 

 

BID SPECIFICATIONS

Any use of specific names and/or model numbers in the attached specifications is not intended to restrict the bidder or any seller or manufacturer, but is included solely for the purpose of indicating the type, size, and quality of materials, product services, or equipment considered best adapted to the use of the counties participating in the bid program.

BIDDER QUALIFICATIONS

All bidders and all program participants must be in compliance with any applicable federal, state, county and municipal laws, regulations, resolutions and ordinances, including but not limited to, licensing, permitting, and taxation requirements. All bidders should be prepared to submit evidence or documentation as proof that they are properly licensed and permitted under any applicable laws upon request. Such evidence or documentation may be submitted with the bid. Additionally, all bidders shall provide proof that they are in compliance with the e-verify requirements of Alabama’s Immigration Law (Ala. Code § 31-13-1 et seq., as amended by Act No. 2012-491).

BID AWARD

The Covington County Commission will serve as the awarding authority for all bids and will award all contracts at a regular meeting of the Covington County Commission. Any and all bids submitted in compliance with this invitation to bid shall be considered, and award will be made to the lowest responsible bidder meeting bid specifications as determined by the awarding authority in compliance with Alabama law.  All factors contained in each invitation package will be evaluated in determining the successful bidder, and any omissions of the stated requirements may be cause for rejection of the bid submitted. The awarding authority reserves the right to reject any and all bids, to waive any informality in bids, and to accept in whole or in part such bid or bids solely at its discretion.

CONTACT REGARDING BIDS AND INVITATION

Contact initiated by a potential bidder with any county official, county employee, or member of the Association staff shall only be as specifically set out in this Invitation to Bid. Any questions related to the bid shall be directed to County Commission Office staff in writing under the procedures set out in this Invitation to Bid. There shall be no communication with any county official or county employee regarding this bid between the date of this invitation and the date of bid award. Any contact other than as set out here shall be deemed as an attempt to unduly influence the bid award, and shall be grounds for rejection of the bid submitted by the bidder initiating such other contact.

Any questions or problems related to downloading or obtaining copies of this Invitation to Bid should be directed to Karen Sowell at karen.sowell@covcounty.com or Rachel Faust at rachel.faust@covcounty.com or 334-428-2610.

Karen Sowell

Covington County Commission

260 Hillcrest Drive

Andalusia, Alabama 36420

E-mail: karen.sowell@covcounty.com

 

2021 Pursuit rated, patrol vehicle.

Description of Police Vehicle requested

  1. Sport Utility Vehicle
  2. Four Doors
  3. Color Brown or Black
  4. Heavy duty police suspension, fully independent
  5. V8 engine
  6. Automatic Transmission
  7. Rear Wheel Drive
  8. Front 40/20/40 seats
  9. Color of Interior, black or grey
  10. Blue tooth accessible radio system with front and rear speakers. 
  11. Voice command pass through to phone compatible with Apple and Android devices.
  12. Theft deterrent system
  13. 50-amp power supply. (AC)
  14. 100 AMP auxiliary battery, rear electrical center.
  15. 120 AMP (4) 30 AMP circuit.  Primary battery relay controlled, passenger compartment harness wiring
  16. Seat belts, three point all seating positions.
  17. No third-row seat.
  18. Surveillance mode interior lighting
  19. Calibration taillamp flasher, RED/WHITE, headlamp and taillamp flasher system
  20. Wiring provisions for outside mirrors and  cargo side mirrors.
  21. Ground wires, blunt cut cargo area and blunt cut console area.
  22. Full size spare tire.
  23. LED Headlamps
  24. LED stop and tail lamps
  25. Outside heated mirrors
  26. Rear deep tinted glass
  27. Glass acoustic laminated
  28. Glass, windshield shade band
  29. Windshield, solar absorbing
  30. Wipers, front intermittent, rain sensing
  31. Wipers, rear intermittent with washer
  32. Rear liftgate, manual
  33. Keyless start push button
  34. Seat adjusters, 8-way power includes 6-way power front passenger seat with 2-way power lumbar.
  35. Seat adjusters, 8-way power includes 8-way power driver seat with 2 way lumbar.

 

 

BID RESPONSE FORM

 

I do hereby submit the following as my company’s official bid.  I have read, understand, and agree to comply with all terms and conditions of this bid as stated in the Invitation to Bid and Bid Specifications, unless otherwise noted.  I further agree to indemnify, defend, and hold Covington County Commission harmless from any and all causes of action arising from this contract.

 

Include a description of product.                                Total $_____________________________

 

____________________________________________________________________________

 

____________________________________________________________________________

 

____________________________________________________________________________

 

____________________________________________________________________________

 

 

 

_________________________________                  ___________________________________

Signature and Title of Authorized Officer                  Date

 

_________________________________                  ___________________________________

Printed Name of Officer                                             Company Name

 

_________________________________                  ___________________________________

Business Telephone No.                                            Customer Service Telephone No.

 

_________________________________

Fax No.

 

____________________________________________________________________________

Address

 

 

This bid response form and the specifications contained herein will serve as the County’s contract with the above-designated vendor.

 

Accepted for Covington County Commission:

 

__________________________________                ___________________________________

Signature and Title of Authorized Officer                  Date